Hosting Events

Groups wishing to participate in Mystic Realms® LIVE-ACTION!™ can register with Mystic Realms, Ltd and become official troupes, receiving valuable support and permission to charge money for events. Characters who are registered under these official troupes are recognized by other troupes. There exists a permanent relationship between Mystic Realms, Ltd and its official troupes.

Mystic Realms, Ltd coordinates the in-game worlds, maintains character data bases, facilitates writer training, allows the exchange of costumes and stage properties and assure standardized interpretation of rules and administrative procedures. By sponsoring Official Troupes Mystic Realms, Ltd enables groups of participants to host local events. The administrators of these troupes, called Managers, are volunteers who perform the tasks necessary to host an event.

All Official Troupes follow the same broad operating principles. These basic principles ensure a healthy game environment which will allow a troupe to prosper.


Official Mystic Realms® Troupes are run by volunteers called Managers. These managers are participants who agree to donate their time and effort to host local events. Without their efforts local games could not exist.
Example: Scott, Paul and Kelly want to play Mystic Realms® so they decide to form a club. They contact Mystic Realms, Ltd whose representatives help them become an official troupe within the Mystic Realms® system. They operate under the Mystic Realms® trademark, use the rules system and receive all other benefits.


All activities in this world cost money and running a Mystic Realms® club is like running a business. Official troupes must never lose sight of their business perspective. Troupes who attract and retain new costumers will generate revenue which they can use to ensure their troupe has the best of everything. A troupe who fails to recognize the value of attracting and retaining new costumers will eventually fold.
Example: A troupe with average attendance of over 100 participants will host events in large expensive facilities and have more than enough money for basic operating expenses, so they will have extra money to spend on the best monster costumes, special effects systems, stage properties and so forth.

Consistent Policies

Standardization of administrative policy and procedure between all official troupes is a good business practice. It prevents confusion and allows interchangeability of personnel.
Example: The Manager of Logistics of F Troupe got sick before an event. Since all procedures are standardized, the logistics manager of E Troupe who lives close-by could easily stand in taking the burden off the other managers of F Troupe.


Any participant in a local troupe who wants to be a Manager should be given a position, even if this position is as a trainee. A group of managers must never be seen as cliquish or elitist.
Example: The troupe president should try to recruit management trainees from the various different groups who regularly attend that troupe's events. By ensuring representation from all groups, concerns over nepotism or favoritism can be avoided.

Division of Labor

Managers have specific areas of responsibility and no manager should exceed his authority and infringe on another manager's responsibility.
Example: The Manager of the Writer's Guild is solely responsible for the production of story at events. Other managers (and participants) should not be allowed to criticize writers directly but must send all observations to the Manager of the Writer's Guild. Writers receiving criticism from multiple sources (especially in public forums) are easily discouraged and a troupe will find itself without writers.


Teamwork is essential to the survival of a club. All Managers must share the common goal which is to see his club have the best events, the best props, the best facilities and so forth. Only by working together can the Managers ensure that their club will prosper. A prosperous club will reward its managers and participants with excellent roleplaying experiences.
Example: Power struggles or arguments between individual managers are detrimental to the troupe. When disagreements arise choose the course of action that will best serve the troupe and move on.


Managers must supervise others so that work is accomplished by the participants. The manager who does all the work himself is setting a bad example and may be hurting the organization by allowing others to freeload.
Example: The managers should never be the only people cleaning up after an event, every participant should help. It's the responsibility of the managers to create this culture.

Separation of Power

Out-of-game manager positions are separate from in-game positions and do not covey power in the game world. Mystic Realms® is very careful to divide in-game and out-of-game responsibilities.
Example: Troupes should not tolerate a manager who uses his out-of-game power to influence in-game situations to their player character's advantage.


A team of Managers who act as a unified, organized team will be respected by the participants because of their accomplishments. They will not have to raise their voices or threaten participants with discipline. Rather, management policies will be followed without question and the participants will be eager to help.
Example: Troupes whose managers are seen as weak or unable to perform their duties will be ignored. This is especially true in the Writer's Guild which must create its own aura of intrinsic authority to function effectively.


Participants must be held accountable for their actions while a participant in Mystic Realms. Managers will use their out-of-game power to make sure that the policies of Mystic Realms® are enforced.
Example: If a participant has performed a prohibited act, it is improper to kill his player character to punish him. The situation must be resolved out-of-game.


Managers do a lot of work in between months to keep their troupe operating. It is their blood, sweat and tears on which every event is created. The average player participant has no understanding of how hard a game administrator has to work. Although running a troupe is a labor of love, to encourage persons to volunteer there are status rewards for those who volunteer their time and effort.
Example: By far the fastest way to advance a character in Mystic Realms® is to serve a local troupe in an administrative capacity thereby earning status to use toward character advancement.

Shared Labor

The managers must create a culture of shared labor and responsibility. Mystic Realms® only works if everyone contributes and a good manager learns how to get others involved.
Example: Generally new participants do not know anyone at an event and will respond well if asked to help. Explain to him that everyone is a volunteer. Most new participants will appreciate the opportunity to get to know other people, because performing a service helps them break the ice.

Mandatory Service

All troupes require all participants to do some form of mandatory service during the event. In smaller troupes this may be limited to cleaning up after the event, but all larger troupes have in-game service policies requiring participants to perform specified activities for a period of time which contributes to the overall success of the event.
Example: On a weekend long fantasy event set in the Realm of the Five all participants are required to perform one hour of service in either the Kitchen or at Guildhall™ Supply. Additional hours of service will result in a reward of status.